Employee Shift Schedule Template for Google Sheets

A monthly, Google Sheets employee schedule template download - totally free! Use it to schedule staff at your restaurant or store.

a screenshot of TimeForge's Google Sheets employee schedule template

Table of Contents

Looking for a rotating or fixed shift schedule template? This employee schedule template Google Sheets can help you build a staff schedule for your restaurant or store.

To help you get started, we included instructions directly in the template.

The only thing you need to use the template is access to Google Sheets, which is free with any Google account.

What is a Google Sheets employee schedule template?

It’s a scheduling template created and edited using Google Sheets, a popular spreadsheet program that works in your browser.

If you’re more comfortable with Microsoft Excel, you may prefer an Excel employee shift schedule template download.

Our Excel version can also be opened with LibreOffice Calc, which is free.

Why schedule employees using Google Sheets?

The most basic reason is that Google Sheets employee schedule templates are much faster and more organized than trying to build a schedule by hand.

This is why managers have used spreadsheet templates for years. Before Google Sheets was available, managers would use Excel and other applications.

Usually, a Google Sheets schedule requires you to manipulate the data and schedule the time yourself. Then, when you’re done, you share the finished schedule at your place of work.

What’s included in the template:

  • fill-in-the-blank shift schedule worksheet
  • instructions inside the template
  • automatic calculator feature

How to use the Google Sheets employee schedule template

We made it easier for you by providing a monthly fixed-shift structure inside the spreadsheet. All you need to do is update the names of your employees and their shifts.

The schedule template will automatically track hours for you at the bottom.

TIP: If you work in restaurants or food service, check out our guide to using restaurant schedule templates.

Limitations of Google Sheets employee schedule templates

A woman considering the pros and cons of employee schedule templates that rely on Google Sheets.

Spreadsheet templates for scheduling have been in use for decades. While they have worked for businesses in the past, they take time to configure, use, and reuse – even ones built using Google Sheets. 

If you need to update your employee shift schedule, you must go back into the spreadsheet to reformat and change your rows and columns.

Even a reschedule schedule template requires some manual effort to make adjustments based on things like employee time off requests. The template can’t make the changes or assign shifts for you.

This means you’ll probably still be spending hours each week building schedules, though probably not as much as if you wrote them down by hand.

Other schedule template options

When you’re ready to level up your scheduling process and get your Friday nights back, we invite you to try TimeForge.

TimeForge Dashboard

Our AutoScheduler and RoboSchedules tools can automatically build or suggest shift schedules for you in a fraction of the time. Because they live in the cloud, they can be accessed from anywhere using a mobile phone or one of our labor management mobile apps.

And unlike Google Sheets, our scheduling software will notify employees when a new schedule is posted. This means your team will always know exactly when they work.

TimeForge is risk-free – no credit card or contract required.

Frequently Asked Questions

Can the Google Sheets employee schedule template account for different time zones if I have remote workers in various locations?

The Google Sheets employee schedule template does not have a built-in feature to account for different time zones. However, you can manually adjust the shift times to correspond with the various time zones of your remote workers.

For more advanced features like automatic time zone adjustments, consider using TimeForge’s labor management system.

Is there an option to integrate the Google Sheets employee schedule template with other systems such as payroll or HR systems?

While Google Sheets itself does not offer direct integrations with payroll or HR systems, you can manually export data from the spreadsheet and import it into your other systems.

For automatic integrations with payroll, HR systems, and more, consider using TimeForge’s labor management system, which offers a variety of integration options.

Can the Google Sheets employee schedule template handle split shifts?

The Google Sheets employee schedule template can be manually adjusted to handle split shifts. You would need to add additional rows or columns to represent the different parts of the split shift.

However, this process can be time-consuming and prone to errors. For a more efficient and reliable way to schedule split shifts, consider using TimeForge’s labor management system. TimeForge can also handle labor law compliance around split shifts to prevent non-compliant schedules.

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a screenshot of TimeForge's Google Sheets employee schedule template

Employee Shift Schedule Template for Google Sheets

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