Looking for a schedule template to create fixed or rotating shifts? Use this Excel employee shift schedule template download to build a staff schedule for your restaurant or store.
To help you get started, we include step-by-step instructions inside the template.
The only thing you need is Microsoft Excel or a similar program, like LibreOffice Calc.
What is an Excel employee shift schedule template?
It’s a scheduling template created and edited using Microsoft Excel, a popular spreadsheet program for Windows.
If you’re more comfortable with Google Sheets, you may prefer our Google Sheets employee schedule template. We provide both completely free.
Why schedule employees using an Excel template?
Excel-based shift schedule templates are much faster and more organized than trying to build a schedule by hand, which is why they’ve been in use for decades.
Many schedule templates, like this one, run in Microsoft Excel or a similar spreadsheet program.
Generally, an Excel-based schedule requires you to input the data and schedule the time yourself. Then, when you’re done, you print and/or post the finished schedule at your workplace.
What’s included in the template:
- fill-in-the-blank shift schedule worksheet
- instructions inside the template
- automatic calculator feature
How to use the Excel employee schedule template
We made it easier for you by providing a monthly fixed-shift structure inside the spreadsheet. All you need to do is update the names of your staff and their work shifts.
At the bottom of the spreadsheet, the schedule template will automatically track hours for you.
TIP: If you work in restaurants or food service, check out our guide to using restaurant schedule templates.
Limitations of Excel employee schedule templates
While they have worked for managers in the past, spreadsheet templates take time to set up, use, and reuse – even ones created using Excel.
If you need to update your shift schedule, you must go back into the Excel program to reformat and change your rows and columns. Even a reschedule schedule template needs some manual effort to make changes to shifts.
The template can’t make the changes or assign shifts for you.
What this means is that you’ll probably still be spending hours each week building schedules, though probably not as much as if you wrote them down by hand.
Other schedule template options
When you’re ready to level up your scheduling process and stop spending so much time making schedules, try TimeForge.
Our AutoScheduler and RoboSchedules tools can automatically create or suggest shift schedules for you in seconds. Because they live in the cloud, TimeForge schedules can be accessed from anywhere using a mobile phone or one of our labor management mobile apps.
And unlike Excel-based templates, our scheduling software will notify employees when a new schedule is posted. This means your team will always know exactly when they work.
Intrigued? Learn more about TimeForge employee scheduling.
