Looking for a work schedule template to use at your restaurant? We get it. Scheduling for a restaurant isn’t easy. We’ve got you covered with our pre-built restaurant work schedule template for Excel. To help you get started, we include step by step instructions directly in the template. The only thing you need is Microsoft Excel or another popular spreadsheet program.
What is the restaurant work schedule template?
The restaurant work schedule template is a scheduling template created and edited using Microsoft Excel, a popular spreadsheet program for Windows. The template can also be used with other popular spreadsheet programs, such as Google Sheets and LibreOffice Calc, both of which are free. So you don’t actually need Excel to use our templates.
How to use the restaurant work schedule template
We made it easy for you by providing a monthly fixed-shift structure with example shifts and instructions inside the spreadsheet. All you need to do is update the names of your staff and the details of each shift. At the bottom of the spreadsheet, the schedule will automatically track hours for you based on the durations you set. You’ll see this reflected in the “Total Hours Per Week” row.
Why schedule employees using a spreadsheet?
We’ve written a lot about when to use restaurant schedule templates. To boil it down: spreadsheet-based work schedule templates are much faster and more organized than trying to build a schedule by hand. This is why restaurant managers have used spreadsheet templates for years. Many schedule templates, like ours, run in Microsoft Excel or a similar spreadsheet program. In general, schedule templates require you to input the data and set up the shifts yourself. Then, when you’re done, you print and/or post the finished schedule at your workplace. You can also email it or post it online in a place only your team can access (such as your company’s employee portal).
Limitations of spreadsheet templates
While they do speed things up a bit, spreadsheet templates still take time to set up and use. We did most of the up-front work for you, but if you need to update your restaurant work schedule, you’ll have to go back into the template to change the way you’ve assigned shifts. This is just part of using spreadsheets for scheduling. Excel can’t make the changes or assign shifts for you. What this means is that you’ll probably still be spending a lot of time building schedules, though probably not as much as if you wrote them down by hand.
Another limitation to spreadsheet work schedule templates is that they don’t factor in break and meal period tracking, which can get pretty hairy in some cities and states. They also don’t track time off requests, automatically update with shift swaps, or send you alerts when you’re at risk of overstaffing or understaffing.
Other work schedule template options for restaurants
When you’re ready to spend less time making schedules, we recommend TimeForge. Our AutoScheduler and RoboSchedules tools can automatically create or suggest work schedules for you in seconds. Because they live in the cloud, TimeForge schedules can be accessed from anywhere using a mobile phone or one of our labor management mobile apps. And unlike spreadsheet-based templates, our scheduling software will notify employees when a new schedule is posted. This means your team will always know exactly when they work.
Intrigued? Learn more about TimeForge employee scheduling. In the meantime, we hope you enjoy our free restaurant work schedule template!
For tips on managing a restaurant, you might also like our Restaurant Management eBook. It’s especially geared toward beginners who are just getting started.